April 2007 Edition
Feature Spotlight: Import and Export Finds
Q&A with Technical Support: Setting Group Permissions in Image Portal
Smart Tip of the Month: Automatically Create a Folder Structure
Additional Resources: Microsoft SQL Server 2005 Service Pack Info
Knowledge Builder: New Articles
Feature Spotlight: Import and Export Finds
Virtual Ticket previously included the capability to export forms from one database and subsequently import those forms into another database. In this release of Workgroups 2007, the import/export functionality has been enhanced to include the ability to import and export finds, stored scripts, and stored solutions. This new functionality will allow administrators to build their entire system's structure and functionality in a test environment, completely export everything as one OSF file, and subsequently import this file into their production database. This provides a much more convenient workflow for customizing your system in your test environment and easily deploying your modifications to your production environment than was previously possible.
For more information visit:
http://www.meta-comm.com/support/knowledge_base/article.asp?id=16272
Q&A with Technical Support: Setting Group Permissions in Image Portal
How can I determine which Digital Resource fields a user can see in Image Portal?
The latest version of Image Portal includes support for group permissions that allow the administrator to control which fields can be seen by users when viewing a digital resource's properties. Since you can create multiple groups, and assign unique field visibility properties for each, you can easily provide granular control over what types of information your Image Portal users have access to. This includes fields such as file text contents, notes, customer information, and more.
For more information visit:
http://www.meta-comm.com/support/knowledge_base/article.asp?id=16270
Smart Tip of the Month: Automatically Create a Folder Structure
Most production art file systems have specific structures to them which allow users to easily locate the correct component of a specific job. For example, a typical job folder might include subfolders for Scans, PDFs, Layouts, Fonts and other important pieces of the job. Unless you have automated the creation of these folders, it can take time to manually set up the internal subfolder structure for each Job folder you create. The new Folder Helper Solution in the MetaCommunications Solutions Catalog allows the administrator to outline what the structure of a typical job folder should be, and to subsequently create that folder for any Job with the click of a button. Digital Storage Manager users have the capability to create their own folder structure by utilizing the New Job Folder form in the DSM client. This form allows users to create a job folder and specify a list of names for sub-folders within the job folder.
For more information visit:
http://www.meta-comm.com/support/knowledge_base/article.asp?id=16271
Additional Resources: Microsoft SQL Server 2005 Service Pack Info
For those users who have added or will be adding Microsoft SQL Server 2005 to their environments, some important information is available from Microsoft regarding the re-release of Service Pack 2. The information at the following link provides information about issues which Microsoft introduced with the initial SP2 release and have since resolved with the re-release. Information includes how to tell the original SP2 release from the re-released version and how to update your system, if required.
For more information visit:
http://blogs.msdn.com/psssql/archive/2007/04/06/post-sql-server-2005-service-pack-2-sp2-fixes-explained.aspx
Knowledge Builder
New articles this month
16270 - Field permissions control in Image Portal
This article describes how to set field search and view permissions via the MetaCommunications Image Portal.
http://www.meta-comm.com/support/knowledge_base/article.asp?id=16270
16271 - Using the MetaCommunications Folder Helper solution
This article describes the Folder Helper solution which provides a means for automatically creating a Job Folder structure.
http://www.meta-comm.com/support/knowledge_base/article.asp?id=16271
16272 - Exporting an entire Workgroups database structure
This article describes how to export the entire structure of a database for import into another Workgroups database.
http://www.meta-comm.com/support/knowledge_base/article.asp?id=16272
16273 - Enabling functionality with the SQL Surface Area Configuration Tool
This article describes how to resolve some issues which may be experienced in the Workgroups Suite when using Microsoft SQL Server 2005.
http://www.meta-comm.com/support/knowledge_base/article.asp?id=16273
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